What exactly is business process automation?

Business process automation refers to the use of advanced technologies to automate repetitive tasks associated with processes and workflows. It helps improve efficiency, reduce costs, and boost both employee and customer satisfaction.

While process automation may seem like a new business approach, its roots go back to the 19th-century industrial revolution, when factories began integrating automatic processes to improve productivity. However, it wasn’t until the 2000s, with the rise of IT, that process automation became a mainstream part of modern companies, thanks to increasingly accessible tools.

For any organization, process automation is one of the best strategies to save time and reduce costs. Tasks requiring human intervention are delegated to software, freeing employees from operational duties and allowing them to focus on higher-value activities. As a result, the entire workforce becomes more productive and efficient.

In many business processes, there are repetitive tasks related to document handling, such as data entry, document management, and processing. This article outlines the key advantages of automating document processes. Let’s explore them.

The advantages

• Save time and money
• Reduce errors and improve data quality
• Increase employee productivity and satisfaction
• Streamline processes, making them faster and more efficient
• Enhance compliance and data security

Save time and money

The key objective for any company is to reduce costs. Intelligent document processing (IDP) solutions can help companies save both time and money by automating entire workflows.

By utilizing technology that reduces operating time and costs, businesses can increase profitability. Through Intelligent Document Processing (IDP), companies can reduce the time needed to process documents and minimize labor costs. With an intelligent document processing solution, business resources can complete multiple tasks quickly and efficiently.

Reduction of errors and better data quality

Manual document processing often leads to incorrect data entry, especially when handling large volumes of information under time pressure. These unintentional errors can result in disorganized data, leading to a series of harmful consequences for the company.

Implementing intelligent document processing eliminates the need for manual work and data entry, while also managing potential errors. This significantly reduces the risk of human error, leading to more accurate, high-quality data.

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More productive and happier employees

Manual document processing involves repetitive, tedious tasks that can slow down workflows and lead to unfulfilling work for employees. Automating these manual processes helps organizations increase productivity and reduces time spent on monotonous tasks. By removing boring tasks and replacing them with more meaningful work, employees are encouraged to be more creative and productive, resulting in a happier and more positive work environment. This also allows employees to focus on important projects. Additionally, customers will benefit from more accurate and consistent data, leading to higher satisfaction with the final product or service.

Leaner, faster and more efficient processes

Every company aims to operate as efficiently as possible, improving performance in terms of both time and results. Managing large volumes of documents often overwhelms employees, slowing down processes and reducing efficiency. One of the main benefits of automating manual document processes is the acceleration of workflows, optimizing performance in terms of time, cost, and results. These solutions make processes more efficient and create a seamless workflow.

Improved compliance and data security

As mentioned earlier, Intelligent Document Processing (IDP) solutions automate tasks and reduce risks associated with human error. This also helps companies improve their compliance. Compliance is a critical concern for companies, especially in terms of data security and proper data usage. IDP improves the security of processed data, reducing the risk of human errors and enabling better traceability and document management.

Conclusion

As we have seen, the advantages of automating document processes are numerous and impact many areas within a company. From improving accuracy and performance to reducing time and costs, adopting intelligent document processing technology is one of the best decisions a company can make.

MyBiros, with its next-generation technology, assists companies in their digital transformation by eliminating repetitive document-related tasks.

Interested in learning more? Contact us, and together we can analyze your company's processes to find the solution that best suits your needs.